Talent Acquisition Admin Coordinator

BAT is evolving at pace - truly like no other organisation.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!

The role plays a key part in supporting the business in attracting and hiring the right talent by ensuring timely and quality support across the regional Talent Acquisition processes.

SENIORITY LEVEL: ExperiencedNon-Management
FUNCTION: Human Resources
SALARY RANGE: Starting from RM3,900 + Excellent Benefits + Annual Bonus
LOCATION: Sunway Geo Tower, Bandar Sunway

ROLE POSITIONING AND OBJECTIVES

Reports to:Talent Acquisition Manager

Reporting Level: Individual Contributor

Geographic Scope: Asia Pacific Middle East, Africa

WHAT YOU WILL BE ACCOUNTABLE FOR

• booking meeting rooms, and ensuring all parties have the necessary information for a smooth interview process.
• Ensure proper communication among all parties involved in the event of interview cancellations or the need to reschedule interviews.
• Generate reports as required and communicate the status to internal stakeholders when applicable
• Support the talent acquisition team and hiring managers with updating and tailoring job postings to enable posting active vacancies.
• Document emails and other relevant documentation for the purpose of an audit trail and update relevant trackers with necessary information and status details.
• Ensure that necessary updates on candidate information are accurately inputted and reflected in all systems such as SuccessFactors and other downstream systems.
• Drive various administrative tasks related to talent acquisition for a specific set of vacancies.
• Engage with candidates to collect necessary documents to verify their background information and initiate the pre-employment screening process by collaborating with internal teams and external vendors.
• Keep candidates informed about the status and progress, answering any queries, and addressing concerns they may have.
• Support compliance with applicable laws, regulations, and company policies during the pre-screen process. including handling sensitive candidate information in a confidential and secure manner.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Bachelor’s Degree in a relevant field or equivalent work experience.
• Previous experience or exposure to similar type of HR admin related tasks
• Excellent communication skills and effective stakeholder management.
• Provides services necessary to meet stakeholders needs, identifies continuous opportunities to deliver services with a professional result and good quality.
• Identifies, negotiates and coordinates the solutions needed to solve problems.
• Demonstrates excellent verbal and written communication skills related to different communication channels and different groups of people.
• Proactive attitude, strong desire to learn and develop in a fast-paced organization.
• Ability to self-organize, schedule and prioritize work to meet various schedules and objectives, re-prioritize on short notice.
• Familiar with SuccessFactors or recruiting tools and application tracking systems is added advantage.

WE ARE BAT

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.

• Global Top Employer with 53,000 BAT people across more than 180 markets
• Brands sold in over 200 markets, made in 44 factories in 42 countries
• Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
• Diversity leader in the Financial Times and International Women’s Day Best Practice winner
• Seal Award winner – one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!