BAT is evolving at pace into a global multi-category business on a mission to decrease the health impact of our industry
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!
Imperial Tobacco Canada —A member of the BRITISH AMERICAN TOBACCO GROUPhas an exciting opportunity for a Executive Assistant Montreal
The Executive Assistant/Fleet Coordinator role will be responsible to provide daily support and assistance to the VP Sales & Trade Marketing to enable efficient operation of the function. The incumbent will be required to adopt a high level of professionalism and positive attitude in the daily interactions with different stakeholders cross functionally. The incumbent will also work closely with the EHS/ESG team with regards to the smooth coordination of activities involving the fleet management.
Your key responsibilities will include:
- Administrative Support: Manage the VP's daily calendar, emails, expenses, and travel arrangements. Perform general administrative duties and act as a backup for other Executive Assistants.
- Vendor and Budget Management: Handle vendor processes, manage purchase orders and invoices, and track budget spending. Ensure compliance with vendor procedures and policies.
- Event and Logistics Coordination: Organize internal and external meetings, travel bookings, and client entertainment events.
- Fleet Management: Oversee fleet governance, manage supplier relationships, and ensure compliance with fleet policies. Generate reports on vehicle performance and manage driver safety scorecards.
What are we looking for?
- Higher Secondary Studies and working towards a certificate in secretarial or administrative duties.
- Minimum of 2 years in a secretarial or administrative support role in a dynamic business environment.
- The role is based at our head office, and interested candidates must be willing to relocate to Montréal.
- Proficiency with MS Office, with advanced knowledge of Excel and intermediate knowledge in PowerPoint and word and SAP.
- Ability to effectively plan, organize and prioritize as well as strong problem solving skills.
- Strong interpersonal skills, and the ability to work in a dynamic, fast paced team environment.
- Excellent communication skills both written and verbal in French and English.
- We offer a market leading annual performance bonus (subject to eligibility)
- Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives (subject to eligibility)
- Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
- You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
- We prioritise continuous improvement within a transformative environment, preparing for ongoing changes
WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.
Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.
We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.
If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.